We are seeking an exceptional Executive Assistant to serve as a strategic and administrative partner to a senior executive. This is a high-impact role for someone who is proactive, detail-oriented, and thrives in a fast-paced, high-pressure environment. The ideal candidate is not just reactive, but anticipatory—someone who takes ownership, makes sound decisions, and actively enhances executive effectiveness. This role requires a high-energy professional with strong business acumen and experience supporting senior leaders in demanding environments such as finance, technology, consulting, or executive management.

• Onsite (4–5 days/week)
• $52–$56/hour
• Full-time | 9:00–5:30 PM or 9:30–6:00 PM

Responsibilities:

Time & Calendar Management

• Manage complex and dynamic calendars across multiple time zones
• Coordinate in-person, virtual, and hybrid meetings with precision
• Act as a gatekeeper, prioritizing competing demands to optimize executive time
• Anticipate scheduling conflicts and proactively resolve issues

Operations & Workflow Optimization

• Serve as a key liaison between the executive and internal/external stakeholders
• Streamline workflows, manage priorities, and ensure timely follow-ups
• Prepare and manage high-level correspondence, reports, and documentation

Travel & Logistics Management

• Coordinate detailed domestic and international travel (flights, hotels, ground transportation, visas)
• Create comprehensive itineraries with contingency planning
• Liaise with client sites to coordinate meeting logistics, A/V, and materials
• Prepare presentations, decks, and printed materials as needed

High-Stakes Communication

• Handle confidential and sensitive information with discretion
• Draft emails, presentations, and meeting notes on behalf of the executive
• Capture key takeaways from meetings and ensure action items are executed

Strategic Support

• Assist with research, special projects, and business initiatives
• Align executive priorities with broader business objectives
• Act as an extension of the executive in managing day-to-day operations

Required Qualifications:

Proactive & Anticipatory Thinking

• Ability to stay ahead of needs and anticipate challenges before they arise
• Strong problem-solving skills with a solutions-oriented mindset

Exceptional Organization & Attention to Detail

• Expertise in managing complex calendars, travel, and competing priorities
• Strong follow-up and tracking skills to ensure nothing falls through the cracks

Decision-Making & Autonomy

• Sound judgment to make decisions on behalf of the executive when appropriate
• Confidence to manage priorities independently and push back when needed

Discretion & Confidentiality

• Proven ability to handle sensitive information with professionalism and integrity

Adaptability & Resilience

• Comfortable working under pressure in a fast-paced environment
• Flexible and responsive to last-minute changes and urgent requests

Communication & Relationship Management

• Strong interpersonal and communication skills
• Ability to build relationships and manage stakeholders effectively

Technical Proficiency

• Proficient in tools such as Microsoft Office (Excel, Outlook), Slack, and other productivity platforms
• Quick to learn and implement new systems and tools

Professional Presence

• Polished, composed, and confident in high-level interactions
• Able to represent the executive and organization with professionalism

Energy & Work Ethic

• High level of stamina and ability to maintain performance in a demanding environment

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

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