Our client is seeking a Vendor Management Associate to support the organization’s day-to-day procurement and third-party risk assessment process. This role serves as a primary point of contact between internal business relationship managers and external vendors, helping to ensure that suppliers are selected, onboarded, monitored, and managed in a way that controls cost, maintains service quality, reduces risk exposure, and meets regulatory and security requirements.

• Temp to Perm
• Pay 34/hr and 70k when perm
• Tues, Weds, Thurs in office
• Mon/Fri – from home but need to be flexible to potentially go in those days if needed
• Hours are 9am – 5pm

Responsibilities:

Supplier Onboarding and Lifecycle Management
• Coordinate and manage the end-to-end onboarding process for new suppliers, including initial outreach, documentation collection, and supplier setup.
• Collaborate with the Vendor Management Team to support and streamline the vendor onboarding workflow within ProcessUnity, the Third-Party Risk Management (TPRM) platform.
• Work with end users and business relationship managers throughout onboarding to ensure all vendor services are accurately entered into the TPRM platform with the appropriate supporting documentation, such as proposals, agreements, Due Diligence Questionnaires (DDQs), SOC reports, ISO certifications, and Business Continuity Plans. Verify that all required compliance and privacy documentation is submitted and reviewed.
• Facilitate the scheduling of meetings and calls among the Vendor Management Team, relationship managers, and vendors as needed.
• Monitor workflow progression and follow up with key stakeholders, including the CISO, DFS Officer, Legal, Finance, HR, Tax, and IT, to ensure timely reviews and approvals.
• Assist in maintaining and updating the ProcessUnity TPRM platform in coordination with the Vendor Management Team.
• Serve as the primary liaison between business units and the Vendor Management Team to facilitate the onboarding of new vendors and vendor services.

 Sourcing and Procurement
• Support sourcing activities, including preparing RFIs, RFPs, and RFQs, collecting vendor responses, and compiling comparison analyses.
• Resolve routine invoices, pricing, and delivery discrepancies in coordination with Accounts Payable and vendors.
• Identify opportunities for cost savings, consolidation, and process improvement.

Contract Administration
• Assist with contract administration, including tracking renewal dates, expirations, and key terms, and coordinating with Legal on reviews and redlines.
• Administer vendor agreements, NDAs, and Service Level Agreements (SLAs) for signature in collaboration with Legal, Department Heads, and the Vendor Management Team.

Program Support and Administration
• Collaborate with the Vendor Management Team, CISO and DFS Officer to continuously review, refine, and enhance the overall Vendor Management Services program.
• Support day-to-day administrative operations and office management functions to ensure a productive and well-organized work environment.
• Perform additional duties and responsibilities as assigned to support team and organizational goals.

Qualifications:
• Bachelor’s degree in business administration, supply chain management, risk management, or a related field required.
• 1 to 3 years of experience in vendor management, procurement, third-party risk management, or a related function, preferably within a regulated environment such as financial services.
• Experience coordinating cross-functional workflows and following up with multiple stakeholders to meet deadlines.
• Working knowledge of contract administration, including agreements, NDAs, and SLAs.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Hands-on experience with a TPRM platform, such as ProcessUnity, or a procurement system.
• Strong understanding of third-party risk management frameworks including familiarity with due diligence documentation, including DDQs, SOC reports, ISO certifications, and Business Continuity Plans.
• Excellent written and verbal communication skills.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
• Proficient with Microsoft Office (Word, Excel, PowerPoint) and vendor risk management tools

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

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