We are looking for an Executive Assistant for a top media & entertainment company hybrid out of their Burbank, CA offices!
Responsibilities:
- Manage schedule, calendar, and meetings for two VPs
- Help with accepting meetings on our behalf
- Being looped in on emails to schedule a meeting – to respond within the hour with avails
- Field requests from media team and respective EAs
- Schedule and coordinate meetings with all relevant information
- Ability to tactfully manage executives’ time, multi-task and communicate clearly and effectively with all team members
- Arrange travel plans and create detailed itineraries for executives
- Record and maintain agendas and notes for meetings
- Preparation of all business-related expenses using Concur/SAP travel proxy role in a timely manner and checking all direct reports’ expenses are coded appropriately
- Handle executives’ mail and shipping requests, orders supplies/materials and process invoices (when necessary)
- Schedule and manage set up for conference rooms, meetings, and video conferences as needed.
- Working with internal and external parties (e.g. Coordinators, Executive.
Required Qualifications:
- A minimum of 2 years of previous administrative experience on a high-volume desk.
- Maintain standards of strict confidentiality with respect to all matters and documents
- Ability to make independent decisions when handling sensitive and confidential information, while exercising good judgment and discretion when executive is out of the office
- Extremely detail oriented and organized, with a strong ability to manage multiple high priority projects and appropriately prioritize work
- Proactively anticipate needs of executive and manage office time efficiently
- Ability to maintain an efficient office, files, database, and information
- Professional, friendly, easy-going manner to handle varied personalities, responsibilities, and assignments
- Ability to multitask and deliver under tight deadlines with a calm, professional manner
- Excellent written and verbal communications and interpersonal skills to assure successful interaction with senior executives, as well as business unit contacts and key external partners
- High-level competency in general administrative skills including answering the phone, filing, etc.
- Excellent typing skills with proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Keynote and Outlook for meeting requests and calendaring
- Ability to work overtime when necessary
- Team player - willing to work with other assistants and staff at all levels in support of the marketing team in Burbank, D.C., New York and worldwide
- Positive attitude and the ability to be proactive, resourceful, and flexible
Preferred Qualifications:
- 3+ years administrative experience with one year supporting an Executive level
- Previous experience at The Company a plus
- Candidate should have a strong passion for entertainment and should be familiar with a variety of industry concepts, practices, and procedures, especially in marketing
- Experience in the entertainment industry, ideally in publicity, media or marketing
- Ability to troubleshoot tech issues as they arise
- Overall working knowledge with the SAP and Concur system
Required Education
- Bachelor’s Degree or equivalent work experience.
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit:
solomonpage.com and connect with us on
Facebook, and
LinkedIn.
Opportunity Awaits.
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