Our client, a commercial real estate firm, is seeking an Administrative Assistant. Candidates should have excellent verbal and written communications skills, strong organizational skills, and computer skills (Excel, Microsoft, Outlook, Yardi). 

•  $80,000 -85,000

Responsibilities:

• Set up lease file and scan all lease documents after execution.
• Email appropriate parties involved from Account Manager, Compliance, Attorney and Leasing Team.
• Upload documents to RDM.
• Compile Account Summary once the lease has been fully executed.
• Print Occupant Ledgers and reports from Skyline.
• Receive and direct visitors and clients when required.
• Prepare and manage correspondence, reports, drafts, memos, and e-mails.
• Maintain electronic and hard copy filing system.
• Retrieve documents from the filing system and maintain databases.
• Handle requests for information and data.
• Prepare written responses to routine inquiries.
• Maintain schedules and calendars and arrange / confirm appointments.
• Communicate verbally and in writing to answer inquiries and provide information.
• Liaise with internal and external contacts.
• Research and file requested contact information for new clients / customers.
• Schedule mailings and send letters to top prospects.
• Coordinate schedule for tenant tours with building agents / listed contacts.
• Produce tour books with the information provided by the agent.
• Create all invoices, commission sheets, and expense reports.
• Assist and perform additional tasks requested by Office Manager.
• Answer, screen, and transfer all incoming calls and record tenant / broker information into a central database (excel spreadsheet or CRM).
• Input all email leads and broker inquiries into a central database.

Required Qualifications:

• Strong organizational skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
• Excellent communication skills - written and verbal.
• Ability to work independently and with professional discretion.
• Proficiency in Word, Excel, PowerPoint, and Outlook. Yardi is a plus.
• Professional appearance.
• Real estate experience is a must.
• Excellent problem assessment and problem-solving skills.
• Customer service mindset.

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.