Our client, an alternative investment firm, is seeking an experienced Executive Assistant to provide personal support on the day to day for the CEO.  The ideal candidate will be able to manage a wide range of administrative related task, executive support and personal support.  This person must be exceedingly organized, a multitasker work independently with little or no supervision. The ability to interact with colleagues at all levels in a fast-paced environment, often under pressure, while remaining flexible, proactive, resourceful and efficient, with high level of professionalism and confidentiality is crucial to succeeding in this role.  Exceptional communication skills, strong decision-making ability and attention to detail are equally important.

• Temporary role covering maternity leave
• Monday-Friday fully onsite in New York City
• Pay Rate $38-40/hour

Responsibilities:

• Coordinate and manage heavy calendars for meetings in various time zones
• Maintain various spreadsheets for the department
• Plan and coordinate complex domestic and international travel
• Manage and process expense reports using Concur
• Maintain marketing information on Salesforce for the CRM
• Work closely with the other EAs throughout the different offices
• Interact with clients, vendors and service providers
• Assist with other projects and responsibilities at the team’s discretion
• Phone coverage, answer and screen a high volume of incoming calls
• Print and bind large amounts of marketing materials
• Set up and break down conference room meetings with meals and refreshments, ability to lift over 10 pounds
• In-Office Requirement: Employees are required to follow the in-office work schedule. Currently, OHA’s Legal & Compliance team in New York follows a hybrid model where employees work in-office Monday through Thursday. Employees have the flexibility to work remotely on Fridays. This schedule is subject to change based on organizational needs and policies.
• Other duties as assigned

 
Required Qualifications:
 

• Education: College degree required, Bachelor’s degree (B.A. or B.S.).
• Experience: At least three years in a similar role.
• High proficiency in Microsoft Office Suite
• Proactive approach with the ability to anticipate the team’s needs
• Ability to set priorities effectively and handle the demands of multiple tasks
• Excellent attention to detail
• Well-developed organizational skills and typing ability
• Ability to exercise independent judgment to stay on course with job duties
• Effective interpersonal and communication skills
• Collaborative, team-oriented mindset
• Dedicated work ethic and willingness to take ownership to get the job done

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

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