Our client, a leading large entertainment company, is seeking a Coordinator for a unique position responsible for production activity on an 800+ acre filming ranch. This role will involve you wearing a few different hats including administrating contracts, invoicing and payment, scheduling crews, managing scouts, interfacing with locations and production managers, and ensuring that productions run smoothly. The hours for this position will vary and will involve overtime and weekends.
- Contracted role until approx. December 31st
- Fully onsite in Newhall, CA – schedule varied
- Pay Rate: $30/hour
Production & Operations Responsibilities
Manage on-site production activity for all clients:
- Track multiple simultaneous production holds across 42+ filmable ranch locations.
- Schedule and attend all directors and tech scouts, identifying clients’ needs and requests, communicating details back to Ranch teams.
- Arrange, hold and book dates for each location and schedule all support services.
- Prepare License Agreement Contracts for signatures, obtain certificate of insurance and follow through with final invoicing and payment for each production.
- Distribute contracts, forms and memos to all appropriate partners, including Finance, Legal, Risk and Safety.
- Plan all production support space, including equipment, crew & extras staging areas at each location.
- Supervise all prep, shoot and strike activity at each location to minimize impact to the area and ensure compliance of all Ranch Rules.
- Coordinate restoration and repair after each shoot.
- Maintain positive working relationships with Locations Managers, Producers and other stakeholders utilizing the Ranch, understanding their requirements and needs to help encourage repeat bookings.
Ensure productions’ success through Ranch operational support, including:
- Irrigation – Develop a working knowledge of all irrigation lines placed around the sets/locations and where the turn off/on controls are located.
- Electric – Learn the location, amperage, connection requirements and how to control all power sources on property.
- Vehicle operations - will be trained and able to operate vehicles (tractor, all-terrain, SUV), in support of production & operations.
- Wildlife interaction - including snake relocation and monitoring of wildlife cameras.
Crisis preparation and support for fire, life & safety Maintenance of production sets and locations:
- Identify and track general maintenance projects for productions sets.
- Complete maintenance tasks assigned by Production Manager, based on appropriate skill level and expertise.
- Coordinate with Ranch Operations Manager and third-party vendors to schedule projects and tasks as needed around filming activity.
Office/Administrative Responsibilities
- Manage the department production calendar, ensuring all holds, bookings and cancellations are properly placed and tracked for utilization reporting.
- Assist Production Manager with Marketing & Outreach efforts, including department website updates, industry events, site tours and other community outreach.
- Provide accounting support through invoice and P.O. processing.
- General office support: create and maintain production files, answer phones, order supplies, pickups and deliveries, as required.
Basic Qualifications:
- Minimum 2 years of production coordination experience
- High School Diploma required, college degree preferred.
- Microsoft Office and SAP
- Display quality customer service skills
- Strong written and verbal communications skills
- Work effectively in a team environment
- Ability to multi-task and prioritize deadlines/deliverables
- Robust organizational skills and attention to accuracy
- Valid California driver’s license
- Ability to traverse rough terrain
Additional Qualifications: It would be a plus if you also had these skills.
- Media Pulse/Xytech
- Production locations experience
- Comfortable working in a ranch environment – rural conditions, indoor/outdoor, wildlife encounters
- Experience with fire safety response and emergency team support
- CPR/First Aid
If you meet the required qualifications and are interested in this role, please apply today.
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