A Boutique startup investment firm/fund of funds is seeking an Executive Assistant to support its Founder & Managing Partner. Candidates should have 38+ years of applicable experience supporting a senior executive, Founder, Managing Partner, investor, or other high-level professional, ideally within investment management, private equity, hedge funds, venture capital, financial services, or another sophisticated professional services environment. A Bachelors degree is required/strongly preferred. The ideal candidate will be extremely polished, highly organized, smart, proactive, resourceful, highly dependable, and comfortable operating with a significant degree of autonomy, with a genuine interest in being a right hand to the Founder in a growing investment business. They should be someone who naturally anticipates needs, enjoys wearing multiple hats, has a strong sense of ownership, and is comfortable working in a fast-paced, entrepreneurial environment where priorities can shift quickly. The ability to build trust, maintain confidentiality, and operate with discretion is essential. This is an amazing opportunity for someone who enjoys working in a small, sophisticated, entrepreneurial investment setting that is in an exciting stage of growth and wants to play an important role in providing high-touch, comprehensive support to a Founder while also helping build the firms operations from the ground up!

Compensation & Schedule:

• Salary depends on experience ($110,000$130,000+ base), plus discretionary bonus eligibility.
• Comprehensive benefits package.
• Hours are 9:00 AM6:00 PM, with flexibility as needed.
• 5 days in-office, MondayFriday.

Responsibilities:

• Manage the Founders complex calendar, scheduling, and meeting logistics.
• Coordinate domestic and international travel, including flights, hotels, transportation, and detailed itineraries.
• Prepare and organize meeting materials, agendas, and presentations.
• Track follow-up items and help ensure action items are completed.
• Manage expenses, invoices, and other administrative responsibilities.
• Serve as a trusted gatekeeper and point of contact for the Founder.
• Coordinate meetings with investors, hedge fund managers, investment professionals, service providers, and other business contacts.
• Maintain regular communication and assist with follow-up on behalf of the Founder.
• Help coordinate conferences, industry events, and networking opportunities.
• Maintain a highly professional and polished presence in all internal and external interactions.
• Maintain and update the firms CRM and contact database.
• Organize meeting notes, contact information, and internal files.
• Assist with document preparation, presentations, correspondence, and other materials.
• Maintain organized records and ensure information is readily accessible.
• Assist with day-to-day office management and operational needs.
• Coordinate vendors, subscriptions, supplies, and administrative services.
• Support recruiting logistics, interview scheduling, and onboarding.
• Assist with benefits and other administrative processes as the firm continues to build out its infrastructure.
• Provide support to the broader team as needed.
• Assist the Founder with firm initiatives and strategic projects.
• Coordinate conference registrations and related logistics.
• Support special projects and priorities as the business evolves.
• Assist with personal and professional projects for the Founder, as appropriate.
• Take on additional responsibilities as needed in a growing, entrepreneurial environment.

Requirements/Qualifications:

• 38+ years of experience supporting a senior executive, Founder, Managing Partner, investor, or other high-level professional.
• Experience within investment management, private equity, hedge funds, venture capital, financial services, or another sophisticated professional services environment preferred.
• Bachelors degree required/strongly preferred.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Excellent judgment, discretion, and ability to handle confidential information.
• Highly proactive with exceptional follow-through.
• Ability to anticipate needs and operate independently.
• Comfortable managing multiple priorities in a fast-paced environment.
• Strong proficiency with Microsoft Office and other technology platforms; CRM experience preferred.
• Professional, polished, personable, and service-oriented demeanor.

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