We are hiring a Publishing Operations Manager to join a top entertainment company in NYC. This freelance position is set to run to March 2027 with potential to extend and will be fully onsite in their NYC office.
Responsibilities:
- Manage the day-to-day administrative operations for author and talent engagements, including contracts, onboarding, invoices, payments, and related documentation.
- Coordinate contracts and agreements from initiation through execution, partnering with Legal, Editorial, Finance, and external representatives to ensure timely completion and follow-up.
- Develop and maintain efficient processes for author and talent setup, payment, invoicing, and other recurring financial workflows.
- Serve as the central point of contact for operational questions related to author and talent engagements, coordinating information and documentation across internal teams and external partners.
- Maintain accurate, organized records of contracts, contact information, payment details, invoices, and other key author and talent data.
- Manage the intake, processing, tracking, and reconciliation of invoices and payments, working with Finance to resolve discrepancies, delays, and outstanding items.
- Own operational trackers and reporting systems, ensuring data integrity and providing regular reporting and updates on contracts, payments, expenses, milestones, deadlines, and other key activities.
- Monitor contractual and operational milestones, proactively flagging upcoming deadlines, outstanding obligations, and issues requiring attention.
- Partner cross-functionally with Editorial, Finance, Legal, Production, Marketing, and other teams to keep operational workflows on track and resolve issues efficiently.
- Identify opportunities to streamline processes, improve systems, and increase operational efficiency as the imprint grows.
Required Qualifications:
- 4+ years of experience in publishing, entertainment, media, talent management, or a related operational/business environment.
- Strong organizational and project-management skills, with exceptional attention to detail.
- Experience managing multiple workflows, deadlines, and stakeholders simultaneously.
- Experience with invoices, payments, contracts, or other administrative financial processes.
- Strong proficiency with spreadsheets and databases; experience with tools such as Microsoft Office, Google Sheets or similar platforms.
- Excellent written and verbal communication skills.
- Ability to communicate professionally and effectively with authors, agents, managers, vendors, and internal stakeholders.
- Strong follow-through and a proactive approach to identifying and resolving outstanding issues.
- Ability to handle confidential information with discretion.
- Comfortable working independently while collaborating closely with a cross-functional team.
- Interest in and familiarity with the publishing industry and the business of books is strongly preferred.
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit:
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