Our client, a global trading firm in New York City, is seeking an experienced Executive Assistant to provide support for the CEO and the reception desk.  This job will be roughly 20% EA duties and 80% Reception/front office responsibilities.  Previous EA experience is a must, and experience within financial services is preferred.  This position will start on a temporary basis with the possibility of being hired on a permanent basis. 

• Temporary-to-permanent opportunity, 35 hours per week
• Fully onsite in New York, NY
• Pay Rate $36-37/hour depending on experience

Responsibilities

• Lead the department's mission to deliver an exceptional workplace experience as the primary front-of-house specialist.

• Open the office on time and ensure readiness to welcome, greet, and register employees, visitors, vendors, clients, and corporate executives.

• Oversee the reception area and boardroom, ensuring meeting rooms are clean, functional, fully stocked, and properly reset after each meeting.

• Manage meeting-room conflicts, including double bookings, unplanned meetings, and extended reservations.

• Screen incoming calls, direct them to the appropriate contacts, and take messages for timely follow-up.

• Process and log incoming and outgoing mail and courier services accurately and efficiently.

• Assist the Office Manager with business travel coordination and related arrangements.

• Monitor office-supply inventory and place orders as needed.

• Prepare office expense reports and maintain accurate budget-tracking spreadsheets.

• Support coordination and set up of some office initiatives, events, and scheduling in alignment with organizational priorities.

• Coordinate and schedule routine office vendor visits and service requests.

Ideal Candidate

• Financial services experience is strongly preferred.
• Experience supporting a senior executive, ideally a CEO or C-suite leader.
• Strong calendar management and domestic/international travel experience.
• Highly organized, detail-oriented, strong communication skills, and able to prioritize multiple responsibilities.
• Friendly and personable, but professional and appropriately reserved in a corporate environment.
• Comfortable working independently and taking ownership of responsibilities.
• Proficiency in Microsoft Office

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

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