Our client, a leading entertainment company, is seeking an Executive Assistant to support high-level executives in their Lake Buena Vista, Florida, office.  You will provide day-to-day administrative support for the executive and their teams in a fast-paced environment.  The ideal candidate is an excellent multi-tasker, problem solver, decisionmaker, and communicator who will be the face of the team within the company. 

• Contracted long-term assignment
• Monday-Friday 8:00am-5:00pm fully onsite
• Pay Rate $35-$40/hour depending on Experience

Responsibilities:

• Work hand in hand and form a strong partnership with other assistants
• General calendar & schedule management
• Email assistance and prioritization
• Proactively managing and scheduling meetings and maintaining constant communication to provide real-time updates/changes to the schedule.
• Ensuring executive is set up for success to attend/host meetings and maintain both balance and punctuality
• Managing the planning, coordination and execution of business travel
• Preparing expense reports and invoices to ensure timely payment processing
• Booking conference rooms and having a high level of comfort when connecting in room technology
• Proficient in scheduling and joining MTC meetings. If hosting or joining a group meeting, having the technology ready for you in advance to jump right into the meeting
• Occasionally assist with executive level presentation creation, documentation of office procedures, research and provide overall office administration
• Collaborate with other administrative professionals in the organization and provide backup assistance when needed
• Able to interact with Team Members at all levels
• Draft letters and emails on behalf of your leaders
• Act as “casual buyer” of all office supplies for the department, and manage purchase orders and vendor contracts
• Prepare regular reports and summaries
• Assist in granting access to parking lots and various buildings across the property
• Mentor and train other support professionals within our organization

Required Qualifications:

• Bachelor’s Degree or Equivalent Experience
• Minimum 3 years related experience, including proven experience supporting an Executive leader
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook (calendar and email) and COUPA or similar systems with willingness and aptitude to learn new things
• Demonstrated strong email, organization and time management skills and ability to work with confidential information
• Demonstrated ability to prioritize multiple tasks, meet deadlines, make decisions and change course when necessary
• Proven ability to build effective working relationships with all levels and influence all levels by being knowledgeable and credible
• Demonstrated ability to work independently and within a team environment with strong follow-through skills and attention to detail
• Demonstrated strong verbal and written communication skills
• Desired experience in multiple operations lines of businesses
• Ability to work effectively and efficiently in a fast-paced and demanding environment with the ability to be flexible with work schedule
• Ability to multi-task and prioritize deadlines/deliverables
• Strong proficiency with all types of computers, phones and office equipment
• Desire to immerse yourself fully and learn all aspects of the business and proactively understand its effect on your work and your executive’s
• Solution oriented, solve for “Yes” mentality

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

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