Our client, a leading entertainment company, is seeking an Executive Assistant to support three senior leaders within their marketing sector.  The ideal candidate is someone who can move comfortably between executive-level priorities, creative projects, meetings, budgets, presentations, and day-to-day team operations.  Your main focus will be on executive support, creative and marketing support, and communications.  The ideal candidate is a proactive and highly organized individual who anticipates needs and addresses potential issues before they become bigger problems. 

• Monday-Friday 9:00am-6:00pm fully onsite, NYC
• Contracted assignment until approximately July 2027
• Pay Rate $32/hour

Responsibilities:

Executive Support

• Manage complex calendars for three VPs, including scheduling across internal teams, senior executives, agencies, production partners, and external stakeholders.
• Prioritize and resolve scheduling conflicts while protecting executive focus time and key business priorities.
• Coordinate meetings, agendas, conference rooms, video calls, and all necessary materials.
• Prepare executives for meetings by gathering relevant information, decks, documents, and talking points.
• Manage travel logistics, itineraries, expenses, and last-minute changes.
• Serve as a professional and trusted point of contact for internal and external partners.
• Handle sensitive and confidential information with discretion.

Creative & Marketing Support

• Support the logistics behind campaigns, show launches, tentpoles, key art, shoots, presentations, and other marketing initiatives.
• Coordinate meetings and materials across Creative, Media Planning, Programming, Publicity, Social, Production, and external agencies.
• Help organize creative reviews and approval meetings, ensuring the right stakeholders are included and materials are ready.
• Maintain organized folders, decks, presentations, contact lists, and project documentation.
• Assist with presentations and executive-facing materials when needed.
• Support special projects and business needs as they arise.

Communication & Follow-Through

• Act as a connector between executives, their teams, and cross-functional partners.
• Follow up on action items and keep stakeholders informed without requiring constant direction.
• Draft or assist with professional communications, meeting recaps, reminders, and follow-ups.
• Know when something can be handled independently and when an issue needs to be escalated.
• Bring a solutions-oriented mindset to unexpected changes and tight deadlines.

Required Qualifications

• 5+ years of experience supporting senior executives, preferably within entertainment, media, advertising, marketing, creative, or a similarly fast-paced industry.
• Exceptional organizational and time-management skills.
• Ability to manage multiple executives and competing priorities without losing sight of the details.
• Strong written and verbal communication skills.
• Excellent judgment and discretion when handling confidential information.
• Comfortable interacting with executives, talent, creatives, agencies, vendors, and cross-functional teams.
• Strong follow-through and a natural instinct to anticipate what needs to happen next.
• Comfortable working in an environment where priorities can change quickly.
• Proficiency with Microsoft Office/365, PowerPoint, Outlook, Teams, Excel, and common project-management/collaboration tools.
• Strong attention to detail, particularly with calendars, meetings, decks, documents, and deadlines.
• Ability to remain calm, professional, and solutions-oriented under pressure.

If you meet the required qualifications and are interested in this role, please apply today.
 
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