Our client, a growing healthcare agency, is seeking an experienced Veeva PromoMats Specialist to provide hands-on submission, workflow, and operational support for a pharmaceutical product launch. This contractor will collaborate with Account, Project Management, Creative, Copy, Editorial, and client Medical, Legal, and Regulatory teams to manage promotional materials through Veeva PromoMats. The ideal candidate has direct experience within a pharmaceutical advertising agency, AOR, healthcare, or life sciences environment and is proficient in Veeva PromoMats, MLR/PRC workflows, promotional submissions, references, annotations, document metadata, version control, and approval tracking. This is an execution-focused role for someone who can independently manage a high volume of interdependent materials, maintain exceptional accuracy, and keep submissions moving through multiple review cycles and compressed launch timelines. 

• Rate: Up to $48/hr.
• Location: Fully Remote | EST

Responsibilities

• Veeva PromoMats Management: Manage end-to-end submissions of promotional and non-promotional materials, including document setup, metadata, uploads, workflows, revisions, approvals, and version control.
• MLR/PRC & References: Coordinate MLR/PRC workflows, annotations, claims references, supporting documentation, reviewer comments, and resubmissions to ensure materials are submission-ready.
• Launch Support & Quality Control: Support high-volume pharmaceutical launches by conducting submission-readiness QC, maintaining accurate versions and audit trails, implementing approved changes, and identifying workflow or timing risks.
• Tracking & Cross-Functional Coordination: Maintain submission trackers and communicate status updates across Account, Project Management, Creative, Editorial, Medical, Legal, and Regulatory teams. Proactively flag deadlines, stalled reviews, and missing dependencies.

Qualifications

• 3+ years of hands-on Veeva PromoMats experience within pharmaceutical, biotech, or life sciences environments.
• Experience managing MLR/PRC workflows, promotional submissions, revisions, approvals, and version control.
• Pharmaceutical advertising agency/AOR experience strongly preferred.
• Experience supporting pharmaceutical product launches and high-volume submissions.
• Knowledge of pharmaceutical promotional materials, including HCP and patient digital assets, websites, print, email, social, and sales materials.
• Proficiency in managing references, annotations, claims support, document metadata, and submission-readiness QC.
• Familiarity with FDA-regulated promotional environments and FDA Form 2253 processes preferred.
• Exceptional attention to detail and ability to manage multiple submissions under tight deadlines.
• Strong communication and collaboration skills, with experience working across Account, Project Management, Creative, Editorial, Medical, Legal, and Regulatory teams.

If you meet the required qualifications and are interested in this role, please apply today. 

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