A well-established nonprofit cultural organization is seeking a Temporary Gala & Special Events Coordinator to support its Development team with the planning and execution of its annual fundraising gala and related special events. The ideal candidate is highly organized, detail-oriented, and experienced in event coordination, hospitality, or nonprofit fundraising. This role will oversee event logistics, guest registration, invitations, seating arrangements, vendor communications, sponsorship deliverables, and onsite operations while ensuring an exceptional experience for donors, sponsors, board members, and VIP guests.

• Location: New York, NY

• Pay Rate: $25–$28/hour, depending on experience

• Duration: ASAP through December 2026 or early January 2027

• Schedule: Onsite, with occasional evenings and event days

Responsibilities:

• Coordinate logistics for fundraising galas and special events from planning through execution.

• Manage invitations, RSVPs, guest lists, seating charts, nametags, and event registration.

• Maintain event timelines, project plans, tracking documents, and deadlines.

• Coordinate with venues, caterers, vendors, production teams, and external partners.

• Prepare event materials, briefing documents, sponsor information, and guest communications.

• Track sponsorship commitments and ensure sponsor benefits are fulfilled.

• Maintain accurate event records and participant information in databases.

• Respond to event inquiries and provide professional customer service.

• Assist with VIP guest arrangements, special accommodations, and temporary event staffing.

• Provide onsite support for registration, guest services, troubleshooting, and event operations.

• Collaborate with the Development team to support fundraising objectives and assist with special projects as needed.

Required Qualifications:

• 3–5+ years of experience in event planning, special events, hospitality, nonprofit administration, or a related field.

• Experience supporting fundraising galas, conferences, or large-scale events preferred.

• Strong organizational, administrative, and project management skills.

• Experience managing guest lists, RSVP tracking, seating arrangements, and registration.

• Excellent written and verbal communication skills and a professional demeanor.

• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

• Familiarity with CRM, constituent management, or event registration platforms preferred.

• Ability to manage multiple priorities, work independently, and thrive in a fast-paced environment.

• Strong problem-solving skills and a customer-focused approach.

• Flexibility to work occasional early mornings, evenings, and event days.

• Bachelor’s degree preferred.

If you meet the required qualifications and are interested in this role, please apply today. 

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