Responsibilities:

• Manage calendars, schedule meetings, and coordinate complex team and leadership schedules.
• Prepare and process expense reports, purchase requests, and other administrative documentation.
• Organize team meetings, and department events, including agendas, meeting materials, and follow-up notes.
• Maintain department records, distribution lists, organizational charts, and resource documentation.
• Track and manage vendor documentation for multiple productions, working closely with Strategic Sourcing to ensure compliance.
• Support creative and production teams with project setup, scheduling, milestone tracking, and workflow coordination.
• Assist with production logistics, including shoot schedules, call sheets, location coordination, and production documentation.
• Track project timelines, approvals, and key deliverables across multiple concurrent assignments.
• Coordinate reviews, presentations, creative approvals, and stakeholder feedback sessions.
• Support vendor onboarding, contracts, purchase orders, invoicing, and production-related administrative processes.
• Assist with budget tracking, invoice processing, and financial reconciliation activities.
• Monitor spending against approved budgets and maintain project tracking reports.
• Support procurement and vendor management processes in partnership with finance and sourcing teams.
• Coordinate onboarding activities for new hires, freelancers, and contractors.
• Help maintain team calendars, production schedules, and resource planning tools.
• Facilitate collaboration across creative, production, account management, strategy, and business partner teams.

Required Qualifications:

• 3+ years of administrative, coordinator, project support, or production support experience.
• Experience supporting creative, production, marketing, agency, entertainment, or media organizations preferred.
• Strong proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and collaboration platforms.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.
 

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