Our client, a nonprofit organization based in New York City, is seeking a temporary Administrative & Executive Assistant to provide essential administrative and executive support during a period of organizational transition and growth.  Reporting to the Executive Director, you will help coordinate daily administrative activities, manage schedules and communications, organize information, and support meetings and organizational projects. The ideal candidate is proactive, adaptable, discreet, and comfortable managing multiple priorities in a small, collaborative nonprofit environment.
 

• Temporary assignment for approximately 6-8 weeks

• Full time fully onsite Monday-Friday

• Pay Rate $30-35/hour depending on experience

Key Responsibilities
Executive & Administrative Support

• Manage scheduling, calendar coordination, meeting arrangements, and related logistics for the Executive Director.

• Draft, format, proofread, and organize correspondence, presentations, reports, and other documents.

• Monitor and help coordinate administrative communications and follow-up activities.

• Maintain organized electronic files, contact lists, records, and administrative systems.

• Assist with travel arrangements, expense documentation, and other administrative needs.

Meetings & Board Support

• Coordinate logistics for internal meetings, board meetings, committee meetings, and external engagements.

• Prepare and distribute agendas, meeting materials, and supporting documents.

• Take meeting notes, track action items, and follow up on deadlines and deliverables.

• Support communications and scheduling with board members, advisors, donors, and external partners.

Organizational & Project Support

• Assist with tracking organizational projects, priorities, and deadlines.

• Support database updates, data entry, recordkeeping, and general administrative processes.

• Coordinate with vendors, consultants, and external service providers as needed.

• Assist with event logistics, fundraising administration, and other organizational activities.

• Provide general administrative support and undertake additional assignments as needed.

Qualifications
Required

• Minimum 2–3 years of relevant experience in administrative support, executive assistance, office coordination, or a related role.

• Strong organizational and time-management skills, with excellent attention to detail.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, and familiarity with virtual meeting platforms.

• Ability to manage multiple priorities, exercise sound judgment, and maintain confidentiality.

• Demonstrated initiative, reliability, flexibility, and ability to work independently.

• Professional and service-oriented approach to working with colleagues and external stakeholders.

Preferred

• Experience supporting senior executives or organizational leadership.

• Experience in a nonprofit, foundation, healthcare, research, or mission-driven organization.

• Familiarity with board administration, donor databases, or fundraising activities.

• Experience coordinating meetings, events, and multiple stakeholders.

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.