Our client, a leading economic development agency, is seeking a highly organized and detail-oriented Administrative Assistant to support its Minority/Women-Owned Business Development Department. Reporting directly to the Executive Vice President, this individual will play an integral role in ensuring the smooth day-to-day operations of the department. The ideal candidate is proactive, resourceful, and polished, with strong administrative skills and the ability to manage competing priorities in a fast-paced environment. Responsibilities will include extensive calendar management, coordinating travel arrangements, providing reception support, and assisting with a variety of administrative and departmental projects.

• Location: New York, NY (Fully Onsite)

• Schedule: Monday–Friday, 9:00 AM–5:00 PM

• Duration: Approximately 7 Months (Contract)

• Pay Rate: $35/hour

Responsibilities:

• Manage the Executive Vice President's complex and high-volume calendar, coordinating appointments, meetings, conference calls, and trainings.

• Serve as a professional first point of contact by answering telephone calls, taking accurate messages, responding to general inquiries, and directing callers to the appropriate individuals or departments.

• Proactively manage scheduling logistics, including confirming meetings and conference calls, reserving meeting rooms, resolving scheduling conflicts, monitoring calendar changes, and distributing reminders and updates.

• Ensure meeting materials and necessary resources are prepared and available in advance.

• Coordinate domestic and/or business travel arrangements, ensuring all itineraries and travel documentation are accurate and readily available.

• Receive, review, and process administrative and financial documentation, including payment authorizations, business meal expense reports, pre-travel requests, mileage forms, tax exemption forms, petty cash requests, purchase orders, and shipping receipts.

• Prepare and maintain documents, spreadsheets, correspondence, and other departmental materials.

• Coordinate with internal departments to facilitate paperwork processing, timely invoice payments, and compliance with established policies and procedures.

• Provide general administrative and operational support to department leadership.

• Assist with special projects and additional duties as assigned by the Executive Vice President or department leadership.

Required Qualifications:

• Minimum of 3 years of experience in an administrative, office support, or similar role.

• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.

• Strong written and verbal communication skills, including professional email correspondence and document preparation.

• Proven ability to anticipate needs, exercise sound judgment, and adapt quickly to changing schedules and priorities.

• Proficiency in Microsoft Office Suite and comfort working in a Windows-based environment.

• Familiarity with standard office equipment, computers, and telephone systems.

• Demonstrated professionalism and discretion when handling confidential and sensitive information.

• Dependable, proactive, and service-oriented, with the ability to work effectively with individuals at all levels of an organization.

If you meet the qualifications and are interested in this opportunity, we encourage you to apply today!

The Solomon Page Distinction

Solomon Page offers a comprehensive benefits program for hourly employees. We pride ourselves on providing medical, dental, 401(k), direct deposit, and commuter benefits to our employees, including freelancers. Our commitment to supporting our talent is one of the many things that sets us apart in the industries we serve.

About Solomon Page

Solomon Page is a specialty staffing and executive search firm providing customized talent solutions across a broad range of industries. We are committed to building meaningful relationships with our clients and candidates, connecting exceptional talent with outstanding opportunities, and delivering an exceptional experience at every stage of the employment process.