Our Client, a real estate investment and hospitality management company, is seeking a Chief of Staff/Executive Assistant to provide executive support to senior level managers of the company.  This role requires exceptional judgment, discretion, business acumen, and the ability to operate effectively in a fast-paced, dynamic environment. The Chief of Staff / EA acts as an extension of senior leaders, coordinating priorities, managing special projects, and ensuring timely execution of critical business matters.  You will also be handling personal assistant responsibilities, requiring flexibility, adaptability, and the ability to manage both professional and personal matters with the utmost confidentiality. The ideal candidate is a polished, highly organized, resourceful, and proactive professional who thrives in a demanding executive environment, anticipates needs, exercises independent judgment, and builds trusted relationships across all levels of the organization.  This position will begin on a temporary basis with the chance for permanent hire.

• Contracted/temporary pay rate $45/hour
• Salary when Permanent $100,000-$130,000/year
• Fully onsite 5 days a week in New York, NY

Responsibilities:

Strategic Support & Special Projects

• Oversee and coordinate special projects, strategic initiatives, and confidential assignments, ensuring timely execution and follow-through.
• Serve as a key liaison between the senior leaders and  executive leadership, ownership groups, investors, and external business partners.
• Facilitate cross-functional communication and collaboration, ensuring priorities, decisions, and critical information are communicated effectively.
• Track key deliverables, follow up on outstanding action items, and maintain accountability across business initiatives.
• Exercise sound judgment and discretion in addressing sensitive matters, resolving challenges, and making decisions on behalf of the senior leadership when authorized.
• Partner with executive leadership and administrative teams to streamline processes, improve efficiency, and support business operations.

Executive & Administrative Support

• Manage complex executive calendars, appointments, and engagements across multiple time zones, prioritizing competing demands and optimizing the schedules.
• Coordinate and prepare materials for executive leadership meetings, strategic planning sessions, ownership discussions, and Board-related meetings.
• Prepare and review executive presentations, reports, correspondence, briefing documents, and other high-level communications.
• Manage executive expense reports, financial documentation, and administrative processes with accuracy and confidentiality.
• Coordinate executive meetings, events, and special engagements, ensuring seamless planning and execution.
• Welcome and engage with senior executives, investors, ownership representatives, and external partners in a polished and professional manner.

Travel & Logistics Management

• Arrange and oversee domestic and international executive travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Anticipate logistical challenges, coordinate last-minute changes, and ensure seamless travel and scheduling arrangements.

Personal Assistant & Lifestyle Support

• Provide discreet and confidential personal administrative support to the senior leadership  as needed.
• Coordinate personal appointments, travel, reservations, special engagements, and household-related arrangements.
• Proactively anticipate personal and professional needs, resolving scheduling conflicts and logistical challenges.
• Handle sensitive personal matters with professionalism, discretion, and sound judgment.
• Demonstrate flexibility and responsiveness when supporting time-sensitive matters outside traditional business hours, as necessary.

Required Qualifications:

• Minimum of 7–10 years of progressive experience supporting C-suite executives, founders, or senior business leaders, preferably in a Chief of Staff, Senior Executive Assistant, or comparable capacity.
• Demonstrated experience managing executive-level priorities, strategic initiatives, and complex projects with minimal oversight.
• Proven ability to operate as a trusted partner to senior leadership, exercising independent judgment and maintaining the highest standards of confidentiality.
• Experience supporting senior executives in a fast-paced corporate environment, preferably within hospitality, real estate, private investment, family offices, or other entrepreneurial organizations.
• Strong business acumen, organizational awareness, and the ability to understand broader business objectives and executive priorities.
• Exceptional organizational and project management skills, with the ability to manage multiple priorities and shifting demands effectively.
• Excellent written and verbal communication skills, with a polished and professional executive presence.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to interact confidently and professionally with senior executives, ownership groups, investors, and external stakeholders.
• Comfortable providing a combination of strategic, administrative, and personal assistant support.
• Resourceful, adaptable, highly proactive, and capable of anticipating needs and resolving challenges independently.
• Strong interpersonal skills, emotional intelligence, and the ability to build trusted relationships across all levels of an organization.
• Willingness to work onsite in the New York corporate office and demonstrate flexibility to accommodate executive business needs.

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits

#LI-AC6